Exact Synergy Enterprise

Creating Financial Entries

Introduction

At this screen, you can create the financial entries for bank, cash, purchase, sales, and general journals. The fields/columns found at the header and line level of each entry page are displayed according to the settings you select when creating financial templates. For more information, see Creating Financial Templates.

Menu path

Financial/Entry/Transactions/Entries

Roles & rights

To view the financial entries, function right 137 - View financial entries is required.

To create the financial entries, function right 136 - Create Financial entries is required.

To process the financial entries, function right 335 - Allows to approve and/or process financial entries is required.

By default, users with the General manager, Controller, and F&A staff roles have these function rights.

For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh, and then click the required link under the Role column.

Button

New

Click this to create new financial entries.

Delete

Click this to delete the entire financial entries.

Process

Click this to process the financial entries.

Note: The division, our reference, date, and currency information of the financial entries must be the same before you can click Process.

Close

Click this to exit.

Description

Division

Select a division for the financial entries.

Entry screen / Type

Select a journal entry that you want to create from the available options at Entry screen. The fields available will change based on your selection here. These fields are predefined during the creation of the financial template.

At Type, select one of the following to determine the transaction type:

Fiscal
Intercompany
Normal
Correction: Opening balance

Entry no.

By default, the entry number displayed is automatically generated by the system.

From the available columns at the line level of the financial entries, type or select the necessary financial entries. Click the delete icon next to the Date column to delete the financial entry if it was created with errors.

Note: If Reporting date is left blank, the system will automatically fill in the data from Date. This column is only available if Reporting date is selected at Check closed periods under the General section at Financial/Setup/General/Settings and displayed according to the settings you select when creating financial templates.